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Creating An Automatic Paragraph Numbering Out |
The information in this document applies to:
WordPerfect® 5.1 for DOS
Problem
Solutions: The following keystrokes will allow users to create an Outline Style that automatically numbers paragraphs using Outline, not Paragraph Numbering. 1. Go to a blank screen. 2. Press Shift-F5 (Outline), 6 (Define), and 9 (Outline Style). 3. Once inside the Outline Style screen, users need to create the style. Press 2 (Create), 1 (Name), give the style a name (i.e., 1-9), and press Enter. 4. Press 2 (Description), type Numbers Paragraphs 1-9, and press Enter. 5. Press 5 (Codes) to go into the Codes screen. At this point users can enter any combination they want. For example, if the customer wants to have the paragraphs numbered with S1-001, S1-002, etc., the customer would type S1-00 and then leave the code [Par Num:1], press the Right Arrow key once to move past the [Par Num:1] code, and press the Space Bar twice to create two blank spaces. The screen should look like S1-00[Par Num:1]. 6. After entering in the desired paragraph numbering style, press F7 to Exit, and F7 to Exit the Style Definition Screen. 7. At this point, the user needs to define a second style to number paragraphs 10 through 99. Press 2 (Create), 1 (Name), give the style a name (i.e., 10 - 99 paragraphs), press Enter, press 2 (Description), type in a description or bypass it by pressing Enter. After the user has typed a description, press 5 (Codes) to go into the Codes screen. 8. At this point, users can enter in the second level combination needed. For example, type S1-0, press the Right Arrow key once to move past the [Par Num1:] code, and then press the Space Bar twice to create two blank spaces after the [Par Num:1] code. The screen should look like S1-0[Par Num:1]. The reason the user should type S1-0 is so that the paragraphs can continue on from S1-009 to S1-010 and on up. If the user wants to leave the two zeros, then the user wouldn't need to create a second level because the system will continue to number with the double zeros (i.e., S1-0010). 9. After entering in the desired paragraph numbering style, press F7 to Exit, and F7 to Exit the Style Definition Screen. 10. At this point, the user can continue on to define a third level to number from 100 through 999, and then a fourth level to number 1,000 through 9,999. All the user needs to do is follow the steps as indicated above and adjust the Codes screen accordingly. 11. Then the user needs to save the styles by pressing 5 (Save) and give the styles a name (e.g., S1-000.STY), press Enter, and then press F7 until the user has exited all the way back to the blank editing screen. 12. To use the Outline Style, go to a blank screen and Press Shift-F5 (Outline), 6 (Define), 9 (Outline Style), and 6 (Retrieve). Retrieve the style (e.g., S1-000.STY) and answer No to replace. Highlight or select 1 - 9 paragraph style, and press 1 to select it. 13. Once the user is at the Outline Definition Screen, press 6 for User Defined, and then type 1 for level one. You don't need to change the other levels because they don't apply; just Press F7 to Exit, and F7 to Exit again. 14. Press 4 (Outline), and then 1 to turn the Outline style on. 15. At this point the customer should type the first nine paragraphs. 16. At the end of paragraph nine and before the user presses Enter, the user needs to press Shift-F5, 6 (Define), 9 (Outline Style), move the cursor to the second level (i.e., 10 - 99 paragraph), and press 1 (Select). The user does not need to change the Outline Numbering under 6 (User Defined) because it is already done; however, the user does need to press 1 (Starting Paragraph Number), type 10, and press Enter. If the user doesn't do this, the user will not start the number where the program left off--the user will have started again with number 1. 17. Press F7 to Exit, and F7 to Exit again. (The customer does not need to turn Outline on again because it was never turned off.) Press Enter and continue numbering the paragraphs. 18. If the customer wants to continue, have them follow the above steps but choose the next paragraph style. Note: To speed things up customers, suggest that they write a couple of macros for the different levels. That way all they need to do is activate the macro instead of going through all of the keystrokes. |
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